14 In Money/ Payment & Collections

Invoice Systems To Utilize For Your Small Business

How to use Wave App to handle all your companies invoicing. | Imperfect Concepts #moneymanagement #smallbusiness #invoicing

Some business owners gloss right over money management. That happens to be one of the top reasons businesses go under so quickly. I am very adamant about managing my companies finances. It’s crazy how I can be so anal about my business finances yet be lackadaisical with my personal finances. This year I made sure to get them under control. Debt Free by 2016, hopefully. We will discuss how to tackle consumer and student loan debt next month. However, right now, I’m going to share about how I invoice my clients. 

Almost two years ago, I was introduced to Wave, by my old website developer. We were in Starbucks and he was talking with another client about their invoice system. He wasn’t my developer at the time. I was eavesdropping lol. I inquired about it and he told me how easy it was to use the Wave App.

I immediately signed up for the program, but to be honest, I was really overwhelmed by the program. At the time I was using Go Daddy Bookkeeping to handle my invoices, income, expenses, and my other business data. Unfortunately, I was having issues with their system not sending clients their invoices and a few other complications. So I learned about the Wave App at the perfect time.

Now that I’ve gotten the hang of it, Wave is super easy for me. Here is how you can set up an account, in addition to, setting up invoices for your client.

Wave Home

Next click “Invoices” on the right side of your dashboard.

Create Invoice

Click “Create an Invoice”.

Next, a screen will pop up for the invoice. You will see:

Invoice Information

  • an Invoice number
  • a Due Date
  • an Invoice Date

Invoice due date

You can select the date or allow the system to push it out to a 15, 30, 45, 60, or 90 day mark.

Select Client

Who are you invoicing (select your clients name)?  If you are inputting a new client, it will allow you to input all of their data at that time.

Invoice Product

What product are you selling? You can add a “New Product” if you don’t have one stored. In addition to, adding a description, the cost, and its taxes.

Review Invoice

Click “Save and View”. You can review the invoice before you send it out.

Review Invoice Amount

Finally, press send. You can add an extra message, if you like. One of the reasons I like using Wave to invoice is, clients have the option to pay on their invoices. They don’t have to pay it all immediately. Obviously, it is better to get only one payment, but this feature is great for clients who need extra time to pay.

Send Invoice

You can also establish reoccurring payments and statements for your audience. Who are you using for your small business invoice needs?

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  • Tamara Belvin

    Tasha, thanks for this blog post. I too was wondering what i was gonna do about sending clients invoices. I didn’t want to use Paypal and i signed up for Go Daddy Bookkeeping but i wanted an invoice system much simpler. Thanks again.

    • imperfctconcept

      Truly, my pleasure. You will love the simplicity of Wave. Also, they do free webinars. So, sign up for one.

  • Tasha I love your site. Girl I wake up looking for your emails notifying me of a post. I have one eye open and one eye closed. But oh I’m gonna wake up to read it. Thanks for providing so much valuable information!

    • imperfctconcept

      ha! I truly love that you wake up and read my content. That makes me smile. Truly hope todays post helps you.

  • shae sterling

    Very very useful especially the walk through of invoicing but I appreciate the sense of personally sitting with you and talking rather than just reading an impersonal piece of work. Great job!!

    • imperfctconcept

      Its truly my pleasure. Hope this article helped you.

  • Baby Shopaholic

    I totally need an invoicing overhaul. I currently use a combo of paypal, spreadsheets and paper. Prob losing all sorts of money.

    • imperfctconcept

      Start using Wave + Go Daddy Bookkeeping together. Its your invoicing, paper and spreadsheets in one. I love it.

  • I read this at the perfect time. I almost bought a new invoicing software from Office Max for $39.99. I don’t like to use PayPal invoicing so this is perfect for me.

    • imperfctconcept

      Girl, Idk what invoicing system you can even buy from them. So, I am truly glad you came across this article today!

  • Krissy T

    Hi Tasha! Thanks for this post. I checked out the Wave website and it says invoicing with them is 100% free. I’m assuming the only charges incurred are through the Stripe credit card processing fees? I’ve been using Square to send free invoices but their credit card processing fees are higher than Stripe’s. Hmmm…

    • imperfctconcept

      Yes, you pay processing fee through your payment gateway. Wave has their own payment gateway. I still use my stripe payment gateway to process orders.

      • Krissy T

        Oh I see. According to Wave’s site, they charge 2.9% +.30 for credit card transactions – I assume that’s the charge for invoices paid via credit card too? I was wondering if it was worth it for to me switch from using Square for invoices but I think I’ll stay with them. It’s always good to do double checks on the tools I’m using, thanks for the info!

        • imperfctconcept

          Yes, that is what they charge for accepting credit cards. I have never used Square for invoicing. If they have better options, customer service and meet your needs stick with them.

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